Yorkshire Cosplay Con 2018 Trader Enquiries
Please carefully read the following before requesting a booking for Yorkshire Cosplay Con 2018.
Trader Table Information
All tables are approximately 6ft by 2ft. Requesting a backing table will there for make your pitch 6ft by 4ft. All pitches include up to 2 chairs per table. You will require your own table cloth. We have a limited number of wall tables, the walls are 8 foot grey hessian covered backing boards these are the only tables available with power so if you need power for your pitch please request a wall space. If power is required you will need to bring your own extension cables and provide a valid PAT testing certificate 1 month prior for the items you will be using. Failure to do this will mean you won't be able to use the power at the event and you won't be eligible for a refund as it is your responsibility to provide this.
Staffing
You will require staff wristbands for each of your staff. You will be allowed 2 staff member per front table that you book(no additional staff for backing tables). Additional wristbands can be booked for any additional staff you wish to bring.
Trader Parking
Parking at the venue is charged at £10 per day on the days of the convention. Advanced booking discounts apply if you contact the venue before hand. Also if requested while booking we can also offer a discount on parking. Parking is £5 for the weekend subject to availability.
Pricing
Regular trader tables are £130
Artist/Author tables are £80(Limited Number) Sold Out!
Artists and Authors can still book Regular Tables
Backing tables are £15
Walls/Power are £40 per table(Limited Number Power is only available in the area with the walls)
Additional Staff Passes are £10 for the weekend
Trader Parking is £5 for the weekend subject to availability.(Only available when booking your place)
Artist/Authors
To qualify for an artist or authors table you may only sell your artwork, prints, badges, pins, bookmarks, books, comics and keyrings. If you wish to sell any additional merchandise then you must purchase a regular table. These tables are limited to 1 per booking to allow as many creatives in to the convention as we can.
Food and Drink
FlyDSA Arena does not allow any external vendors to sell food or drink items on their premises. This includes, but is not limited to: crisps, snacks, cakes, sweets and imported snacks and beverages. Anyone found selling food or drink items without written consent will be asked to put the items away or may be asked to leave the venue without a refund. We take food and drink rules seriously as this could affect our bookings for future events. The Arena will have food and drink available through at the convention at their food outlets located on the concourse, there is also food available at outlets across the road but you will not be allow to bring this into the venue. If you have specialist dietary requirements please contact the arena before the convention and they can make arrangement for you.
Payments and Refunds
To secure your booking we will require a minimum non-refundable deposit of £30.
Final payment must be made 2 months prior to the event (2nd April 2018). Failure to meet the deadline could result in loss of your pitch and deposit. Cancellations made before the 2nd of April will be eligible for a refund less their deposit. Cancellations after this date will not be eligible for a refund.
Setup and Take down
Please be aware that you are responsible for your own stall and goods. While YCC Staff and Volunteers may be available to assist you, we are not responsible for any damages that may occur by accident. The venue will be open from 8am on convention day for loading your goods. Stock can be left over night if you wish and while the Arena does have security we are not responsible for your stock at any time. If your wish to set up on friday traders may load in from 2pm until 5pm. More Events here.
Trader Table Information
All tables are approximately 6ft by 2ft. Requesting a backing table will there for make your pitch 6ft by 4ft. All pitches include up to 2 chairs per table. You will require your own table cloth. We have a limited number of wall tables, the walls are 8 foot grey hessian covered backing boards these are the only tables available with power so if you need power for your pitch please request a wall space. If power is required you will need to bring your own extension cables and provide a valid PAT testing certificate 1 month prior for the items you will be using. Failure to do this will mean you won't be able to use the power at the event and you won't be eligible for a refund as it is your responsibility to provide this.
Staffing
You will require staff wristbands for each of your staff. You will be allowed 2 staff member per front table that you book(no additional staff for backing tables). Additional wristbands can be booked for any additional staff you wish to bring.
Trader Parking
Parking at the venue is charged at £10 per day on the days of the convention. Advanced booking discounts apply if you contact the venue before hand. Also if requested while booking we can also offer a discount on parking. Parking is £5 for the weekend subject to availability.
Pricing
Regular trader tables are £130
Artist/Author tables are £80(Limited Number) Sold Out!
Artists and Authors can still book Regular Tables
Backing tables are £15
Walls/Power are £40 per table(Limited Number Power is only available in the area with the walls)
Additional Staff Passes are £10 for the weekend
Trader Parking is £5 for the weekend subject to availability.(Only available when booking your place)
Artist/Authors
To qualify for an artist or authors table you may only sell your artwork, prints, badges, pins, bookmarks, books, comics and keyrings. If you wish to sell any additional merchandise then you must purchase a regular table. These tables are limited to 1 per booking to allow as many creatives in to the convention as we can.
Food and Drink
FlyDSA Arena does not allow any external vendors to sell food or drink items on their premises. This includes, but is not limited to: crisps, snacks, cakes, sweets and imported snacks and beverages. Anyone found selling food or drink items without written consent will be asked to put the items away or may be asked to leave the venue without a refund. We take food and drink rules seriously as this could affect our bookings for future events. The Arena will have food and drink available through at the convention at their food outlets located on the concourse, there is also food available at outlets across the road but you will not be allow to bring this into the venue. If you have specialist dietary requirements please contact the arena before the convention and they can make arrangement for you.
Payments and Refunds
To secure your booking we will require a minimum non-refundable deposit of £30.
Final payment must be made 2 months prior to the event (2nd April 2018). Failure to meet the deadline could result in loss of your pitch and deposit. Cancellations made before the 2nd of April will be eligible for a refund less their deposit. Cancellations after this date will not be eligible for a refund.
Setup and Take down
Please be aware that you are responsible for your own stall and goods. While YCC Staff and Volunteers may be available to assist you, we are not responsible for any damages that may occur by accident. The venue will be open from 8am on convention day for loading your goods. Stock can be left over night if you wish and while the Arena does have security we are not responsible for your stock at any time. If your wish to set up on friday traders may load in from 2pm until 5pm. More Events here.
