Yorkshire Cosplay Con 2019 Trader Enquiries
Please carefully read the following before requesting a booking for Yorkshire Cosplay Con 2019.
Trader Table Information
All tables are approximately 6ft by 2ft. Requesting a backing table will there for make your pitch 6ft by 4ft. All pitches include up to 2 chairs per table. You will require your own table cloth. We have a limited number of wall tables, the walls are 8 foot grey hessian covered backing boards these are the only tables available with power so if you need power for your pitch please request a wall space. If power is required you will need to bring your own extension cables and provide a valid PAT testing certificate 1 month prior for the items you will be using. Failure to do this will mean you won't be able to use the power at the event and you won't be eligible for a refund as it is your responsibility to provide this.
Staffing
You will require staff wristbands for each of your staff. You will be allowed 2 staff member per front table that you book(no additional staff for backing tables). Additional wristbands can be booked for any additional staff you wish to bring.
Trader Parking
Parking at the venue is charged at £10 per day on the days of the convention. If requested while booking we can offer parking for £15 for the weekend subject to availability.
Pricing
Trader tables are £130
Backing tables are £15
Walls/Power are £40 per table(Limited Number Power is only available in the area with the walls)
Additional Staff Passes are £10 for the weekend
Trader Parking is £15 for the weekend subject to availability.(Only available when booking your place)
Food and Drink
FlyDSA Arena does not allow any external vendors to sell food or drink items on their premises. This includes, but is not limited to: crisps, snacks, cakes, sweets and imported snacks and beverages. Anyone found selling food or drink items without written consent will be asked to put the items away or may be asked to leave the venue without a refund. We take food and drink rules seriously as this could affect our bookings for future events. The Arena will have food and drink available through at the convention at their food outlets located on the concourse, there is also food available at outlets across the road but you will not be allow to bring this into the venue. If you have specialist dietary requirements please contact the arena before the convention and they can make arrangement for you.
Payments and Refunds
To secure your booking we will require a minimum non-refundable deposit of £30.
Final payment must be made 2 months prior to the event (18th March 2019). Failure to meet the deadline could result in loss of your pitch and deposit. Cancellations made before the 18th of March will be eligible for a refund less their deposit. Cancellations after this date will not be eligible for a refund.
Setup and Take down
Please be aware that you are responsible for your own stall and goods. While YCC Staff and Volunteers may be available to assist you, we are not responsible for any damages that may occur by accident. The venue will be open from 8am on convention day for loading your goods. Stock can be left over night if you wish and while the Arena does have security we are not responsible for your stock at any time. If your wish to set up on friday traders may load in from 2pm until 5pm.
Advertising
Once we have received a signed contract and full payment we will begin to advertise your business on our website and social media. You will be showcased on our websites list of traders attending with 3 images, a short description of your business and a link to your website or social media that you have chosen. In addition we will promote you on social media on a rota with other traders and attractions as well as being included in some of our paid advertising. Please remember that a deposit is not a full payment and we require a full payment and a signed contract before we can advertise you. More Events here.
Trader Table Information
All tables are approximately 6ft by 2ft. Requesting a backing table will there for make your pitch 6ft by 4ft. All pitches include up to 2 chairs per table. You will require your own table cloth. We have a limited number of wall tables, the walls are 8 foot grey hessian covered backing boards these are the only tables available with power so if you need power for your pitch please request a wall space. If power is required you will need to bring your own extension cables and provide a valid PAT testing certificate 1 month prior for the items you will be using. Failure to do this will mean you won't be able to use the power at the event and you won't be eligible for a refund as it is your responsibility to provide this.
Staffing
You will require staff wristbands for each of your staff. You will be allowed 2 staff member per front table that you book(no additional staff for backing tables). Additional wristbands can be booked for any additional staff you wish to bring.
Trader Parking
Parking at the venue is charged at £10 per day on the days of the convention. If requested while booking we can offer parking for £15 for the weekend subject to availability.
Pricing
Trader tables are £130
Backing tables are £15
Walls/Power are £40 per table(Limited Number Power is only available in the area with the walls)
Additional Staff Passes are £10 for the weekend
Trader Parking is £15 for the weekend subject to availability.(Only available when booking your place)
Food and Drink
FlyDSA Arena does not allow any external vendors to sell food or drink items on their premises. This includes, but is not limited to: crisps, snacks, cakes, sweets and imported snacks and beverages. Anyone found selling food or drink items without written consent will be asked to put the items away or may be asked to leave the venue without a refund. We take food and drink rules seriously as this could affect our bookings for future events. The Arena will have food and drink available through at the convention at their food outlets located on the concourse, there is also food available at outlets across the road but you will not be allow to bring this into the venue. If you have specialist dietary requirements please contact the arena before the convention and they can make arrangement for you.
Payments and Refunds
To secure your booking we will require a minimum non-refundable deposit of £30.
Final payment must be made 2 months prior to the event (18th March 2019). Failure to meet the deadline could result in loss of your pitch and deposit. Cancellations made before the 18th of March will be eligible for a refund less their deposit. Cancellations after this date will not be eligible for a refund.
Setup and Take down
Please be aware that you are responsible for your own stall and goods. While YCC Staff and Volunteers may be available to assist you, we are not responsible for any damages that may occur by accident. The venue will be open from 8am on convention day for loading your goods. Stock can be left over night if you wish and while the Arena does have security we are not responsible for your stock at any time. If your wish to set up on friday traders may load in from 2pm until 5pm.
Advertising
Once we have received a signed contract and full payment we will begin to advertise your business on our website and social media. You will be showcased on our websites list of traders attending with 3 images, a short description of your business and a link to your website or social media that you have chosen. In addition we will promote you on social media on a rota with other traders and attractions as well as being included in some of our paid advertising. Please remember that a deposit is not a full payment and we require a full payment and a signed contract before we can advertise you. More Events here.
